For example, Fujitsu’s ScanSnap scanners and Epson’s WorkForce Pro scanners come with versions of ABBYY FineReader, and Neat scanners come with NeatWorks software. Choose File -> Print and then choose Save As PDF from the pop-up PDF menu in the lower-left corner of the Print dialog box.) You might also try using an Internet-based fax service such asĪlmost every document scanner includes bundled OCR software. (Every OS X application that can print can also create PDFs. Reduce outgoing paper To help break the printing habit, try saving documents in PDF format instead, and then copying them to your favorite iOS device so you can carry them with you. Opt for electronic delivery of bank statements, utility bills, and the like. Request that clients and vendors switch to electronic invoicing and payment methods. Reduce incoming paper Ask to be removed from physical mailing lists. I also recommend the following:Īfter you snap a photo on your iPhone with Prizmo, you can optimize it and perform OCR with a couple of taps. However, scanning incoming paper is just part of the process. You can then recycle or shred the papers you no longer need and store only those for which original copies are essential. Combine that software with a speedy scanner, and you’ll tear through your paper files in no time. Any of numerous OS X applications (as I discuss in a moment) can turn a scanned image into a searchable PDF.
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